In a Nutshell
We have a great opportunity for a Personal Assistant to the CFO to join our team within Vistry Services, at our Devonshire Square office in London. As our Personal Assistant to the CFO, you will offer full diary, administrative and organisational support, together with office management duties of the London Devonshire Square office.
The position will also support the Group Investor Relations director in the coordination of investor meetings and other IR activity and provide occasional administrative support to the Group Finance and Tax teams.
This role would suit an individual that already has experience as a PA / Executive Assistant and is looking for a new challenge in a high-profile position.
We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.
This is a Fixed Term Contract for 9 months.
Let’s cut to the chase, what’s in it for you…
In return, what we would like from you…
Behave in line with our company values – Integrity, Caring and Quality
Previous experience operating as PA to Director, Managing Director, Executive or Senior Management
Diary Management for Senior Management
Previous experience of full administration support
Meeting bookings and minute taking
Managing multiple inboxes Excellent command of written English
Excellent Administration skills
Excellent knowledge and use of systems including of Microsoft Office, PowerPoint, Word and Outlook
Ability to use discretion, tact and integrity throughout their approach to work
Proactive and forward-thinking to anticipate preparatory actions required
Excellent communication skills
Organised with the ability to manage multiple tasks to tight deadlines
Attention to detail
Curiosity and appetite for learning and change
Good relationship building, in particular with finance team, London office team and internal PA network and regular external contacts
Excellent stakeholder management skills
More about the Personal Assistant to CFO role…
Successfully co-ordinate and be responsible for the CFO’s time: proactively managing diary requirements, scheduling appointments, meeting agendas, board report collation and staff updates etc.
Close liaison with PAs of other executives for diary planning and coordination.
Full Administrative support; filtering, prioritising, re-routing and responding to queries in a timely and professional manner, both verbally and in writing.
Organise a wide range of meetings and events at internal/external venues, liaising with internal / external contacts as appropriate. Ensuring all deadlines are met for key corporate activities. Awareness of key stakeholders and prioritization of meetings.
Undertake a wide variety of administrative duties such as expense claims, mileage submissions, travel itineraries, accommodation & flight bookings, and events coordination etc.
Respond to and resolve a wide range of queries from internal and external stakeholders.
Support in compiling professional standard presentation materials and documents in Microsoft Office, PowerPoint.
Deal with incoming mail as appropriate and allocate items where possible. When appropriate originate replies under own signature or prepare drafts/documentation for signature.
Event management of Half Year and Full Year results, including logistics, invitations and venue coordination.
Lead on arranging investor meetings and site visits.
Maintain certain IR data including shareholder and analyst meeting records and contact details.
Diary management of Group FC and Group Tax Director.
Support with finalisation and distribution of reports.
Office management of Group Finance office in Devonshire Square.
Finally, let’s tell you a bit more about us…
We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.
Join us in making Vistry.
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